Get paid without the
awkward chase.
Invoice FollowUp Pro handles polite, professional invoice follow-ups for you -
so overdue invoices get paid without damaging client relationships.
Payments always go directly to you. We only manage the follow-ups.
Who it's for
Invoice FollowUp Pro is built for freelancers, consultants, and small agencies who want overdue invoices handled professionally - without awkward chasing or strained client relationships.
If this sounds like you, you’re in the right place.
Issue B2B invoices of $500+
(USD/GBP/EUR)
Your clients pay via Stripe,
PayPal, Wise or bank transfer
Invoices are sent and followed
up by email
You don’t have a dedicated
accounts assistant
If you tick most of these, Invoice Follow Up Pro will feel like a relief.
You stay in control at every step
Super Simple 3 Step Process
1. Submit the invoice
Upload the invoice, payer email, due date, and your existing payment link.
2. We follow up professionally
Polite, well-timed reminders that sound like a real accounts assistant - calm, neutral, and professional.
3. You get paid
As soon as payment is confirmed, follow-ups stop automatically with one click.
Everything you need to stop chasing invoices
Professional Follow-Ups
Never chase. Never feel awkward.
We send polite, professional payment reminders that protect the relationship while getting results.
Uses Your Existing Invoice
No changes to how you bill.
We follow up using your invoice, your payment instructions, and your terms - nothing new for your client to learn.
Sent From You (or ReplyTo)
Looks like it came from your business.
Follow-ups are sent from your domain (Monthly only) or via reply-to, so replies always come back to you.
One-Click “Mark as Paid”
Stop follow-ups instantly.
Every email includes a simple “mark as paid” link so follow-ups end the moment payment lands.
Clear Invoice Status Tracking
Always know what’s happening.
See which invoices are pending, followed up, or paid - without chasing or spreadsheets.
Optional Weekly Summary
No noise. Just clarity.
Get a simple weekly overview of invoice status so nothing slips through the cracks.
STILL NOT SURE?
Frequently Asked Questions
Straight answers to the questions everyone asks before handing over invoice follow-ups.
Will this damage my client relationships?
No - protecting the relationship is the entire point.
Follow-ups are polite, professional, and written to sound like a calm internal reminder, not a demand.
Nothing aggressive. Nothing awkward. If a client replies, the conversation goes directly to you.
Most clients see this as “good admin”, not pressure.
Is this debt collection or legal escalation?
No. This is not debt collection and there’s no legal escalation.
We don’t threaten action, involve third parties, or change the tone of your relationship.
This is structured, professional follow-up - the same emails you’d send yourself, just done consistently.
Will you change my invoice or payment details?
No - we use your existing invoice exactly as-is.
Your invoice, your payment instructions, your terms.
We don’t ask your client to pay us, and we never touch the money.
Where do payments go?
Payments always go directly to you.
Your client pays you the same way they always have.
We simply handle the follow-ups around it.
Where do replies go to?
Replies always go directly to you.
Follow-ups are sent either:
- From your email address (Monthly, optional), or
- From Follow Up Pro with your email set as reply-to
Either way, you stay in control of the relationship.
How do I stop follow-ups once I’ve been paid?
One click. Instantly.
Every follow-up includes a “mark as paid” link.
As soon as you click it, all follow-ups stop automatically
How often do you follow up?
Enough to get attention - never enough to annoy.
Follow-ups are spaced sensibly and adjusted based on responses.
You won’t see daily nagging or spammy behaviour.
Can I cancel or stop at any time?
Yes.
Starter is a one-off
Monthly can be cancelled anytime
No contracts. No lock-ins.
PRICING
Choose the level of follow-up you’re comfortable outsourcing
Start Here (Lowest Friction)
Backlog Recovery - One-Off
The safest way to see how FollowUp Pro works.
Best for:
Already overdue invoices
“Should I chase this?” situations
Clearing mental load quickly
What we do:
Handle up to 5 overdue invoices
Calm, neutral, follow-ups
Strict stop rules if sentiment turns negative
Escalate only when appropriate (you decide)
Clear outcome summary per invoice
What we don’t do:
No pressure tactics
No awkward language
No CRM access
No reputation risk by design
Best for clearing a short-term backlog of overdue invoices
No contracts · Cancel anytime
Ongoing Coverage (Most Popular)
Managed Invoice Follow-Up
Professional follow-up, handled end-to-end.
Best for:
Monthly/ recurring invoices
Founder-led or lean finance teams
Businesses that protect long-term relationships
What’s included:
Up to 15 active invoices per month
Ongoing follow-up until paid or stopped
Human-governed workflows (not automation spam)
Weekly status summary
Priority handling for active invoices
Automatic pause on negative sentiment
Important!
This is not software. You’re paying for judgment, restraint, and accountability.
Best for running your invoice follow-up continuously
No contracts · Cancel anytime
Aligned Incentives (For Skeptics)
hybrid - retainer + Success Fee
Motivated by outcomes -
not volume.
Best for:
First-time users who want downside protection
Larger invoices where performance matters
Businesses cautious about fixed fees
How it works:
Small monthly fee for setup + oversight
You pay success fees only on invoices recovered
Success fees are capped - no surprises
Same tone, rules, and safeguards
What we don’t do:
No pressure tactics
No uncomfortable emails
No CRM access
No risk to your brand
Best for testing performance-based follow-up
No contracts · Cancel anytime
Need higher volume or custom handling? We’ll quote based on invoice count.
Why this costs more than “unlimited” tools
Unlimited tools optimise for sending.
We optimise for outcomes and relationships.
Unlimited tools:
Chase
too often
Don’t read the room
Don’t stop when things get awkward
Leave you dealing with the fallout
FollowUp Pro:
Limits
volume
Applies judgment
Stops when sentiment shifts
Protects your reputation by design
If invoice chasing affects how clients see you, cheap automation is expensive.
What every plan includes
No access to your CRM
Messages are short, neutral, and non-promotional
Activity is limited
and controlled
Opt-outs handled automatically
Immediate pause on negative sentiment
Full compliance-aware approach
You stay in control. We do the uncomfortable part.
READY TO LOOK AT YOUR SETUP?
See How Invoice Follow-Up Would Work in Your Business
In this short call, we’ll map your invoice process, explain the follow-up process, and estimate likely results and cost. You’ll leave with clarity either way
Invoice Follow Up Pro is a professional invoice follow-up service - not a debt collection agency.
Payments always go directly to you.
Innovation
Fresh, creative solutions.
Integrity
Honesty and transparency.
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